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如何用英文主持远程会议?How to Host a Teleconference in English?

来源:s&C皇家英语   日期: 2011-02-19

  随着劳动力的日趋全球化,远程会议变得越来越普遍。如何有效推动远程的互动过程,而不是让自己看起来不能完全掌控局面,这是一项关键技能。当我们在地域分布性更强的跨国公司中工作时,其重要性变得与日俱增。

  因此,在远程会议主持中,不妨考虑以下一些要点:

  •在会议开始前,向大家分发带有序号的会议提纲,这样可以明确表明为什么每个人的参与都是必要的,而且大家会在会议过程中遵守它。如果没有给人们一个好的理由来参加会议,他们很容易就会走神。

  •由于无法用身体语言和面部表情来帮助你打断喋喋不休的发言者,要使用某种系统来保证每个人都有发言的机会。

  •在会议开始之前,要明确知道你的桌面共享连接的后勤信息,这样当会议开始后,你就不必花费宝贵的时间来同步每个人的参与了。

  •不要共享你的整个桌面,如果不能避免的话,要知道你在进行演示时,会议参与者可能会发现颜色上的差异,或是网络延迟。

  •要做一个好的参与者,积极投入会议中。当你必须要临时转移注意力时,要使用即时聊天工具来警告会议推动者;或是就手头的话题要去其他人展开临时讨论时,也可以使用即时聊天工具。

  Teleconference Hosting Scheme

  Opening宣布会议开始

  Good morning/afternoon, everyone.

  If we are all here, let’s get started / start the meeting / start.

  Welcoming and Introducing欢迎和介绍出席人员

  Please join me in welcoming (name of participant)

  We’re pleased to welcome (name of participant)

  I’d like to extend a warm welcome to (name of participant)

  It’s a pleasure to welcome (name of participant)

  I’d like to introduce (name of participant)

  Stating the Principal Objectives阐明会议主要议题

  We’re here today to ...

  I’d like to make sure that we ...

  Our main aim today is to ...

  I’ve called this meeting in order to ...

  Giving Apologies for Someone Who is Absent对缺席者表示遗憾

  I’m afraid.., (name of participant) can’t be with us today. She is in...

  Unfortunately, (name of participant) ... will not be with us to day because he ...

  I have received apologies for absence from (name of participant), who is in (place).

  Reading the Minutes (notes) of the Last Meeting宣读上次会议记要

  To begin with I’d like to quickly go through the minutes of our last meeting.

  First, let’s go over the report from the last meeting, which was held on (date)

  Here are the minutes from our last meeting, which was on (date)

  Dealing with Recent Developments询问近期动态

  Jack, can you tell us how the XYZ project is progressing?

  Jack, how is the XYZ project coming along?

  John, have you completed the report on the new accounting package?

  Has everyone received a copy of the report on current marketing trends?

  Moving Forward转向下一个议题

  So, if there is nothing else we need to discuss, let’s move on to today’s agenda.

  Shall we get down to business?

  Is there any other business?

  If there are no further developments, I’d like to move on to today’s topic.

  Introducing the Agenda介绍议程

  Have you all received a copy of the agenda?

  There are X items on the agenda. First, ... second, ... third, ... lastly, ...

  Shall we take the points in this order?

  If you don’t mind, I’d like to go in order today.

  skip item 1 and move on to item 3

  I suggest we take item 2 last.

  Allocating Roles (secretary, participants)分配秘书和出席者的会议角色

  (name of participant) has agreed to take the minutes.

  (name of participant), would you mind taking the minutes?

  (name of participant) has kindly agreed to give us a report on ...

  (name of participant) will lead point 1, (name of participant) point 2, and (name of participant) point 3.

  (name of participant), would you mind taking notes today?

  Agreeing on the Ground Rules for the Meeting (contributions, timing, decision-making, etc.)就会议程序(发言,时间,决策)达成一致

  We will first hear a short report on each point first, followed by a discussion of ...

  I suggest we go round the table first.

  Let’s make sure we finish by ...

  I’d suggest we ...

  There will be five minutes for each item.

  We’ll have to keep each item to 15 minutes. Otherwise we’ll never get through.

  Introducing the First Item on the Agenda介绍第一项议题

  So, let’s start with ...

  I’d suggest we start with...

  Why don’t we start with...

  So, the first item on the agenda is

  Pete, would you like to kick off?

  Shall we start with ...

  (name of participant), would you like to introduce this item?

  Closing an Item结束一个议题

  I think that takes care of the first item.

  Shall we leave that item?

  Why don’t we move on to...

  If nobody has anything else to add, lets ...

  Next Item开始下一个议题

  Let’s move onto the next item

  Now that we’ve discussed X, let’s now ...

  The next item on today’s agenda is...

  Now we come to the question of.

  Giving Control to the Next Participant请下一位出席者发言

  I’d like to hand over to (name of participant), who is going to lead the next point.

  Next, (name of participant) is going to take us through ...

  Now, I’d like to introduce (name of participant) who is going to ...

  Summarising总结

  Before we close today’s meeting, let me just summarise the main points.

  Let me quickly go over today’s main points.

  To sum up, ...,.

  OK, why don’t we quickly summarise what we’ve done today.

  In brief, ...

  Shall I go over the main points?

  Finishing Up结束今日议题

  Right, it looks as though we’ve covered the main items.

  If there are no other comments, I’d like to wrap this meeting up.

  Let’s bring this to a close for today.

  Is there any other business?

  Suggesting and Agreeing on Time, Date and Place for the Next Meeting建议和征询下一次会议时间,日期和地点

  Can we set the date for the next meeting, please?

  So, the next meeting will be on ... (day), the . . . (date) of.. . (month) at ...

  Let’s next meet on ... (day), the . . . (date) of.. . (month) at ... What about the following Wednesday? How is that?

  Thanking Participants for Attending感谢出席人员

  I’d like to thank Marianne and Jeremy for coming over from London.

  Thank you all for attending.

  Thanks for your participation.

  Closing the Meeting宣布散会

  The meeting is finished, we’;ll see each other next ...

  The meeting is closed.

  I declare the meeting closed.

  附录:用英语表述会议结构

  I - Introductions (介绍)

  Opening the Meeting

  Welcoming and Introducing Participants

  Stating the Principal Objectives of a Meeting

  Giving Apologies for Someone Who is Absent

  II - Reviewing Past Business (回顾过去的情况)

  Reading the Minutes (notes) of the Last Meeting

  Dealing with Recent Developments

  III - Beginning the Meeting (开始会议)

  Introducing the Agenda

  Allocating Roles (secretary, participants)

  Agreeing on the Ground Rules for the Meeting (contributions, timing, decision-making, etc.)

  IV - Discussing Items (讨论议题)

  Introducing the First Item on the Agenda

  Closing an Item

  Next Item

  Giving Control to the Next Participant

  V - Finishing the Meeting (结束会议)

  Summarising

  Finishing Up

  Suggesting and Agreeing on Time, Date and Place for the Next Meeting

  Thanking Participants for Attending

  Closing the Meeting

  本文由S&C皇家英语独家提供,版权所有,请勿转载。

  (撰稿人:Isabella)


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